Hotwire Communications

  • Project Coordinator

    Job Locations US-FL-Naples
    Posted Date 1 month ago(6/15/2018 4:53 PM)
    Job ID
    # of Openings
    Construction and Field Operations
  • Who We Are

    Hotwire Communications, founded in 2000, specializes in providing advanced video solutions, high speed internet, digital phone service and other IP related products and services over its private Metro Ethernet Fiber Backbone. Hotwire’s operating divisions focus on delivering its suite of advanced communications products to unique market segments to meet the needs of a specific industry.

    What You Will Be Doing

    We are currently seeking a Project Coordinator to join our team in Naples, FL reporting to the Director of Construction. The project coordinator will be responsible for supporting all project and construction managers and coordinating tasks and documentation for project deliverables and milestones. The position will be held primarily in the Naples office, but on some occasions, travel is required. In addition, this role supports a team (area or functional) with assigned projects and/or any of the following as assigned: correspondence, various administration tasks, tracking project deliverables, dates and monitoring deadlines, provides regular and timely reports.


    Essential Duties/ Responsibilities

    • Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems (Salesforce, OSP, etc.).
    • Creates and distributes correspondence relevant to the team or program.
    • Assists with administrative preparation for various meetings.
    • Communicates all issues to management prior to reaching critical status.
    • Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
    • Provides ad hoc reports as requested.
    • Provides additional administrative support as required.
    • Issues vendor PO’s and reviews invoices on a regular basis.
    • Various office management functions such as supply ordering, package shipment, event coordination and business trip planning and scheduling, timesheet review.

    What You Need to Bring

    • High school diploma or equivalent
    • Associate’s degree or equivalent work experience preferred
    • Experience in the Telecommunication business preferred
    • One (1) to three (3) years in a business environment with project and administration experience
    • Computer skills using MS Office and ability to learn tracking and project management software
    • Excellent organizational/administrative skills
    • Strong interpersonal skills
    • Ability to thrive in a dynamic problem solving environment
    • Ability to multi-task in a fast paced environment
    • Customer service orientation with a strong problem solving approach


    Physical Demands

    While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Work Environment

    This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.


    Equal Employment Opportunity

    Hotwire Communications is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, gender identity, sexual orientation, or Veteran status.


    Hotwire Communications does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Hotwire Communications and Hotwire Communications will not be obligated to pay a placement fee.


    *Sponsorship is not available for this position


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